Run your dormitory from one dashboard, from anywhere
Registration, room planning, collections, leave and online booking in one cloud program. Watch every branch live from your phone, and let free beds sell themselves from your website.
- Nothing to install
- Learned in a day
- iOS and Android app
Running a dorm on notebooks, Excel and group chats is exhausting
Yurt Takip does the repetitive daily work for you.
Instalment notebooks and calling one by one
Payment reminders go out by themselves
Students and guardians get an automatic SMS when an instalment is due; late payments sit in one list.
“Which bed was free again?”
Free beds are visible on the plan
Block, floor and room cards show who stays where and which bed is free at a glance.
No information unless you’re in the office
Every branch in your pocket
Income, expenses, occupancy and student numbers live on your phone.
A module for every part of your dormitory
Organised just like the menus in the software. Each module page shows screens, video and how it works.
Management and reporting
Students
Rooms and sales
Finance
Communication and facility
Sell your free beds online
Add the booking form to your own website. Students or guests see available beds, pick dates and pay. The booking lands in your dashboard with its approval and payment status; fewer phone calls, higher occupancy.
- Live availability. Free beds from the room plan are listed automatically; no double booking.
- Online payment and deposits. Take full payment or a deposit; partial payments are tracked.
- Short stays. Sell nightly stays, summer school and exam-period stays.
- Approval flow. Approve or decline bookings and notify the guest.
Let the system match roommates, or do it yourself
Students fill in a short preference form at registration. The system compares sleep times, study habits, smoking, tidiness and interests and suggests the best match. Approve the suggestion or place students yourself.
How matching worksStop chasing payments
Enter the total fee at registration and the instalments are created with due dates. When a payment is due, the student and guardian get a message automatically; overdue payments wait for you in their own list.
- Automatic instalment plan. Enter the total and number of instalments; due dates are created for you.
- Automatic reminders. SMS to students and guardians for upcoming and overdue instalments.
- Overdue list. Unpaid instalments in one list, so you know exactly whom to call.
- Notes and receipts. Attach a promissory note to any instalment and print it in one click.
Every branch, with live data
On holiday, on the road or at home. The dashboard shows income, expenses, student and appointment counts the moment you open it. If you run several branches, you follow all of them from one account.
- Student and facility data can be filtered and reported every way.
- Every user only sees the branches and screens they are allowed to.
- Who changed which record and when is in the activity log.
Mobile app: the dorm in students’ pockets, and yours
Students follow their payment plan, leaves, bookings and announcements in the app, request leave and book the laundry. Managers watch income, occupancy and overdue payments on their phone.
Student app
Payment plan, leave requests, service bookings, announcements.
Notifications
Instant notifications for instalments, notices and leave decisions.
Manager view
Dashboard, overdue payments and occupancy on the phone.
Guardian access
Guardians see payment and leave status.
See the software in 30 seconds
Student work, payments and an overview in short videos.
How it compares with Excel and desktop software
| Need | Excel / notebook | Desktop software | Yurt Takip |
|---|---|---|---|
| Access from anywhere | No | No | Yes |
| Automatic instalment reminders | No | Partly | Yes |
| Visual room plan | No | Partly | Yes |
| Online room sales | No | No | Yes |
| Student and guardian app | No | No | Yes |
| Multi-branch on one dashboard | No | Partly | Yes |
| Automatic backups | No | Partly | Yes |
What dormitory managers say
Compared with the other software we used before, Yurt Takip is much faster. Seeing every floor plan and listing all student details easily has made our daily work clearer and better organised.
Yurt Takip made our payment work much easier. Getting started was short and simple. We can list every transaction in full detail on one screen.
Frequently asked questions
What is Yurt Takip?
Yurt Takip is cloud-based management software for student dormitories, apartments and hostels. Registration, room planning, collections, leave, roll call, finance, SMS, online booking and a mobile app share one dashboard.
How long does setup take?
Your account opens the same day. We import your rooms, students and instalments together, and your team is up and running after one day of training.
How is pricing set?
Pricing depends on bed capacity, number of branches and the modules you choose. Message us on WhatsApp and we will send a quote the same day.
Is my data safe?
Connections are SSL-encrypted, data is backed up regularly, every user only sees the screens they are allowed to, and every action is logged.
Can I move over from Excel?
Yes. We import your existing Excel lists or data from your old software during setup.
Do I need technical skills?
No. Screens are simple; anyone who uses a smartphone learns quickly. Whenever you get stuck, support is a WhatsApp message away.
Is there a mobile app?
Yes. There are iOS and Android apps for students, guardians and managers.
How do online room sales work?
A booking form is added to your website; availability is read live from the room plan and payments and approvals land in your dashboard.
Give us 20 minutes with your dormitory
In a live demo we show the software with your own rooms and students, and send a quote the same day.